How to Use Outlook Calendar as a Task List App


Outlook Calendar is mainly used for scheduling, managing appointments, etc. Do you know that you can also use Outlook calendar as a to-do list app? This article will help you set things up your way so you can ditch any other dedicated to-do list app and start using Outlook Calendar to your advantage.

If you often use Microsoft apps over Google apps or something else, Outlook Calendar seems like a great choice for managing schedules. Whether you are a student, businessman, teacher, office worker, or anyone in between, Outlook Calendar can help you set things up so you don’t forget anything important. From now on, you may have used this service simply as a calendar. However, it is also possible to use this application as a to-do list management application.

For this, you must keep in mind that a to-do list app has several things or aspects. For example, a typical to-do list app like Google Keep lets you set your to-do category, create a to-do list, set reminders, and more. For your information, Outlook Calendar has all these features, but you might have overlooked them when using it in the past. That’s why this guide will help you learn how to use all these options so that you can use Outlook as a task list application.

How to Use Outlook Calendar as a Task List App

To use Outlook Calendar as a task list application, follow these steps:

  1. Add emoji in title
  2. Define the category of your task
  3. Enter bullet points/numbered list
  4. Set a reminder
  5. Repeat reminder

To learn more about these steps, keep reading.

1]Add emoji in title

Sometimes you can recognize the type of task by seeing the title. However, if you start inserting emojis, it will be easier for you to identify a particular task. The best thing is that you don’t need the help of any third-party app since Outlook calendar allows you to insert emoji in the title. The next great thing is that it scans the title automatically and tries to display an emoji accordingly. For example, if you say “happy birthday” in the title, it automatically displays a birthday cake.

However, if it doesn’t show any emoji or you want to change the emoji, you can click the emoji icon and select one as per your need.

2]Define the category of your task

How to Use Outlook Calendar as a Task List App

You can include school, college, office, work, personal, etc. in a single app. The best way to organize them is to use categories. By default, the Outlook calendar has several categories that you can use, modify or delete according to your needs. To do this, you must click on the Categorize button and select a category you like.

However, if you want to add a new category, click on the New category option, enter a name, choose a color, then click the icon To safeguard button.

How to Use Outlook Calendar as a Task List App

Bonus Tip: You can also use different calendars to organize your personal and professional tasks.

3]Enter bullet points/numbered list

How to Use Outlook Calendar as a Task List App

You can’t think of a to-do list app without bullet points and numbered lists. Can you? That’s why Outlook Calendar allows you to insert bullet points as well as a numbered list into any entry. This simplifies things for those who want to create a list of groceries, things you need to buy, do, or anything else. For this, you can click on the text box when creating an entry on the Outlook calendar and select the Balls Where Numbering option.

4]Set a reminder

How to Use Outlook Calendar as a Task List App

If you cannot set a reminder for a task, you should not consider the tool as a to-do list app. Luckily, Outlook Calendar has the option to set reminders whenever you want. It is possible to continue to receive reminders all day or at a specific time. If you want to receive a reminder at a particular time, you must set the date and time accordingly.

On the other hand, Outlook has another option to show notifications before 15 minutes, 30 minutes, etc. You can set such reminders by clicking the Call me back option.

5]Snooze reminder

How to Use Outlook Calendar as a Task List App

Suppose you need to take medicine every other day, and you often forget about it. In such situations, you can use the Repeat Outlook calendar feature to get reminder notification whenever you want. You can set daily, weekly, monthly or custom reminders for any task.

To do this, click on the Repeat menu and select a repeat type.

To set a custom reminder, you need to choose the Custom option and set the date and time as needed.

How to create a to-do list in Outlook calendar?

To create a to-do list in Outlook calendar, you need to follow the above-mentioned guide. That said, you need to create a new entry, enter a title, enter the task description in the box, etc. Then you can set a reminder as needed. On the other hand, you can repeat the task, insert bullet points, numbered lists, etc.

Does Microsoft To-Do integrate with Outlook Calendar?

Yes, you can integrate Microsoft To-Do with Outlook Calendar. Whether you use it on the web or in a mobile app, you can integrate Microsoft To-Do with Outlook Calendar. However, you must use the same Microsoft account to use both accounts.

That’s all! I hope this guide has helped.

Read: How to sync outlook calendar with google calendar using free software.

How to Use Outlook Calendar as a Task List App


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